These benefits sound great, but will fleet managers see them in practice? The City of Saint John, New Brunswick did. These systems can also solve the problem of “mystery miles.” Once a fleet manager knows who accessed a key, it’s not hard to track down who’s tacked those extra miles onto the odometer. Unauthorized personal use and stolen vehicles can cause financial, safety, and public relations concerns that can easily exceed the value of an electronic key management system investment. Now a fleet manager can know who was holding the keys when an accident or damage occurred. Improved driver accountabilityĪn audit trail is an invaluable tool when investigating vehicle damage. Vehicle maintenance costs have been rising year over year, and keeping better track of how your cars and trucks are damaged can help you better contain those costs. For example, you can present drivers with a checklist at signout and return where they are required to log mileage, damage, and maintenance issues. You can also use key transactions as a point to collect other valuable information. Without searching through a key cabinet or walking out into the yard, fleet managers can know which vehicles are available for use. Audit capabilities provide real-time access to vehicle status.
Fleet managers will always know which vehicles are out and which vehicles are available for use by consulting an audit report.
The embedded computer system in electronic key cabinets records every key transaction precisely. That is exactly what the City of Saint John did. Therefore, you can pool all available cars into a central fleet instead of assigning cars to individuals who might otherwise need a dedicated vehicle. Since all of these vehicle key sign-outs can happen unattended, vehicles are available 24 hours a day, 7 days a week. That will also help reduce expensive key losses if searches begin as soon as possible. In addition, a fleet manager can reduce time spent tracking down missing keys since they will always know who removed the key in question. There are no signatures to record and no paper logs since all transactions are captured and time-stamped automatically. Users simply present their access credentials at the built-in card reader, and the key cabinet releases only the key that the individual is entitled to. Instead, drivers get secure, unattended access to keys. Implementing an electronic fleet key management system to control key distribution eliminates the need for a fleet manager to be present at every vehicle sign out and return. Fleet Key Management Systems Help You Streamline Your Fleet and Your Administrative Work Streamlined vehicle distribution allows fleet pooling
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